Access Levels

The following access levels are available in TraCS.   For more on managing these levels for users, see Managing Users.

Standard Levels

Records - Users may view, print, and export reports for other users, create searches, and run analysis reports.

Reporter - In addition to Records permissions, users may create reports and edit and update their own reports.

Reviewing Supervisor - In addition to Records and Reporter permissions, reviewing supervisors may Edit, Reject, and Review their own reports and reports for other users.   Reviewing a report is not the same as Accepting (approving) a report.   Reviewing Supervisor is only needed if your agency uses a two-tiered approval process.

Supervisor - In addition to Records and Reporter permissions, supervisors may Edit, Reject, and Accept (approve) their own reports and reports for other users.

Agency Administrator (hosted) - Agency admins may manage users, pull numbers on other users' forms, print unapproved crashes without the watermark, dismiss citations, seal and expunge forms, clear export dates on forms that have been exported for RMS, bypass the location tool requirement on crashes and other forms where it is required, view form logs, delete/undelete forms, and search for/view deleted forms.

System Administrator (non-hosted) - System admins may manage users, pull numbers on other users' forms, print unapproved crashes without the watermark, dismiss citations, seal and expunge forms, clear export dates on forms that have been exported for RMS, bypass the location tool requirement on crashes and other forms where it is required, view form logs, delete/undelete forms, search for and view deleted forms, unlock forms, archive forms, add form numbers to the database, and more.

Special Levels

Parking (hosted only) - Users may view parking citations and mark them as Paid but cannot create them or or see other agency forms like crash, citation, etc.

Parking Reporter (hosted only) - Users may create parking citations but cannot create or see other agency forms like crash, citation, etc.

Records Data Entry - Users may keypunch paper citations and crashes from a previous vendor.   This level allows the user to type the HSMV number onto the form.

Investigator - This level is only used in conjunction with certain agency local rules.